Company Email Policy -- Topics and Alternative Clauses

You may assemble a company policy -- or a list of proposed policies for further analysis and discussion -- by selecting from among the following alternatives. But you should first browse through the alternatives and evaluate them in light of the background considerations and your specific circumstances.

• Purposes for which Company Email May be Used
  • Email may be used only for Company Business
    
  • Email may be used for incidental personal purposes
    
  • Email may be used for personal purposes without restriction
    
• Encryption and Labeling
  • Encryption of any kind is permitted
    
  • Only specified forms of encryption are permitted
    
  • Personal Email must be labelled as such
    
  • Signature files or message text must disclose limitations of employee's authority
    
• Systematic Monitoring
  • No Systematic Monitoring
    
  • Monitoring Allowed for any business purpose
    
  • Monitoring only with good cause or legal obligation
    
• Access and Disclosure without Consent in Specific Cases
  • No Access without consent unless required by law or other duty
    
  • Access or disclosure with good cause and appropriate procedures
    
  • Access or disclosure for any business purpose by those with authority
    
  • Notification after the fact of any access or disclosure without consent
    
• Substantive Rules
  • Company Email may not be used for illegal or wrongful purposes
    
  • Company Email may not be used to download software without checking for viruses
    
  • Electronic Snooping prohibited